I. of separate and often incompatible data applications.

I.
ABSTRACT:

With
the computerization of business, the hr module in ERP has a fixed of rich
features and integrates seamlessly with different modules. Employer aid making
plans (ERP) systems are followed by way of the various educational institutes
for key administrative and educational offerings. ERP based totally hr module
gives huge answers for HR branch making it feasible for different branch to get
admission to worker records. SAP ERP (Enterprise Resource Planning) is
commercial software that integrates all the information in single software,
considering various factors like time and cost. This helps to manage the
complete information and process about the employees in an organization. This
paper focuses on technique of ERP-based totally HR module for educational
institutes to utilize the human sources.

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II.
INTRODUCTION:

For
any educational institute, the data in their statistics device is a file, a
folder, a e book, or any digital information from any electronic tool. The ERP machine
is the quality answer for any information system which continues your systems
simple after which builds your system structure in this base over a time.
Optimization
and useful resource usage is the key component of any enterprise which has the
willingness to attain the first-class result from the prevailing
infrastructure. Institute control is largest mission for any agency to avail
the favoured desires, excellent and the targets. ERP structures are followed by
the numerous educational institutes for key administrative and academic
services. The combination of all enterprise capabilities in educational
institute surroundings represents the mixing of systems for management, human
useful resource control (monitoring of employees) and finance (accounting,
payments, investments and finances) that was once supported by way of separate
and often incompatible data applications. Nowadays, human assets management
is being renewed in companies and turning into one of the essential features of
the challenge management. Human resource management is a function within an
organization that mainly focuses on management, recruitment and providing
direction for the people working in an organization.

 

III.
ENTERPRISE RESOURCE PLANNING SYSTEM

Enterprise Resource
Planning (ERP) is a software that integrates all departments and functions
across a company onto a single computer system that can serve all those
departments’ particular needs. ERP is a common name for all software provided
by various vendors.                                                                                                           

Some of the ERP vendors
are SAP, ORACLE, BANN, Microsoft etc. The Enterprise Resource Planning solution
through SAP (a software package) is found to be suitable to deal with our huge
network of business.

BENEFITS
OF SAP-ERP:

·        
SAP
is used in all business management tasks of a company, including paying
invoices, entering orders, managing product and customer information, and
controlling finances.

 

·        
SAP
manages these business management tasks in modules that all work together in
one system by sharing information.

 

·        
SAP
R/3 works using one common database so that when information that is entered in
the system by one part of an organization is immediately available to all other
parts of the organization.

 

·        
Increase
inventory turns, increase inventory accuracy rate, reduce inventory costs,
reduce setup times, and reduce paper work. Provide greater and effective
control on account, higher quality, less re-work improves supply demand linkage
with remote locations and branches in different locations.

 

3-TIER ARCHITECTURE OF SAP

Presentation Layer:
Typically installed on a PC, provides the SAP Graphical User Interface

.

Application Layer:
Executes the business logic, process client transactions, print jobs, running
reports, co-ordinate access to the Database.

 

Database Layer: Stores
both the business generated data and SAP application programs, which are loaded
into application servers from the database at run-time.

****** DIAG*******

 

NEED OF ERP SYSTEM IN EDUCATIONAL INSTITUTES

 

For any educational institute,
the importance of data for any information system be it a file, a folder, a
book, or any electronic data from any electronic device. The entire objective
of building any information system and processes that system which includes

o    It has structured information.

o    It does not have duplicate information.

o    It provides user decision making capabilities.

o    User satisfaction is met for its objective.

*******
DIAGRAM*****

RE-ENGINEERING

Reengineering is a concept
this is applicable to all industries, specially information and communication
technology (ict) tasks no matter organizational type, length, subculture, or
location. The business enterprise aid making plans (erp) machine regularly
calls for agencies to trade their current business methods to harmonize
functional activities.

 

APPLICATION OF RE-ENGINEERING:                                   

ERP (Enterprise Resource
Planning) are integrated sets of software developed to share data across the
organization for reducing redundant business processes. These systems are
deployed in an organization to streamline its functions. SAP is the tool or
software suite that is being implemented as part of re-engineering processes
ranging from entering an order to maintenance activities, invoicing, and beyond.
The Enterprise Resource Planning revolves around Business Process
Re-engineering (BPR).

 

PHASES OF ERP SAP

SAP is not just a software
package, which can be loaded in a computer and used. It is a stage by stage
development process. It involves many stages developed by a huge team for at
least 18 months of work.

 

The phases of ERP, i.e..,
Accelerated SAP (ASAP) tools are tailor-made for an effective, fast, and
well-organized SAP R/3 implementation.

•              Project Preparation – Define Goals & objective,
Clarify Scope, Strategy, schedule and  
resources

 

•              Business Blueprint- requirement workshops, document
business process, define baseline scope, refine overall schedule.

 

•              Realization – System implementation, testing and
release it for production.

 

•              Final Preparation – testing, end user training, system
management and cut over activities

 

•              Go Live & Support – Pre-production to live
production and support organization

ERP BASED HR MODULE:

A. HUMAN RESOURCE(HR) MODULE:

Human
resource management is a function within an organization that mainly focuses on
management, recruitment and providing direction for the people working in an
organization. The human resource management part that especially deals with
training and development of the employees. Human resource development includes
training an individual after he/she is first hired, providing opportunities to
learn new skills, distributing resources that are beneficial for the employee’s
tasks, and any other developmental activities.

B.ERP BASED HR MODULE:

To utilize the available human resources in a good
manner to get the work done effectively to the maximum satisfaction of the
individual personnel, ERP-based HR module will be implemented in educational organizations.
HR module which is described in this paper is the combinations of following
sub- modules:

 

1.    Organizational
Management

 

2.    Personnel
Administration

 

3.    Time
Management

 

4.    Payroll
Accounting

 

1.       Organizational Management

 

Organizational management includes, organizational
structure, staffing schedules & task description. It refers to the
statistics structure of organizational information. It’s miles the field that
develops and tracks the data on how units in an enterprise fit together. Within
organizational control, a structure is defined that illustrates departments,
positions connected to the departments, jobs and attributes related to the
positions after which the positions held with the aid of personnel.

 

Figure 2 shows the data model & relationship
among them. This data model contains various data objects that are useful for
defining structure in sap hr organizational management sub module.

2.       Personal administration

The personal management comprises of hr master data,
employee’s administration, recruitment and salary administration. The
employee’s management sub module especially offers with the private statistics
of worker. It keeps information and commands for brand new hires, rehires,
status adjustments, transfers, salary increases, promotions, leaves, and
terminations.

It consists of all master data, system
configuration, and transactions to complete the Hire to Retire (or, as some
say, Fire) process. It includes the following information and processes.

 Figure 3 shows
the typical hire to retire business process associated with the HR module.

 

o       Personnel
Management

 

o       Recruitment

 

o       Organization
Structure

 

o       Compensation
Management

 

o       Personnel
Development

 

3.                  
Time
management

 

Time management consists of shift planning, time recording,  leave management. the work time module
gathers standardized time and work associated efforts. in this sub module we
are able to hold academic calendar and additionally shift report of employee.
figure 4 indicates the time control evaluation system for hr module.

 

4.             Payroll Accounting

 

payroll system consists of salary management,
statutory reporting, and attendance control for salary calculation. the payroll
module automates the pay technique via collecting facts on worker time and
attendance, calculating various deductions and taxes, and producing periodic
pay cheques and worker tax reviews. this module can embody all worker-associated
transactions in addition to integrate with existing monetary management
structures

  Figure 5
shows the flow chart of HR module for Payroll management.

 

Consistent with the general integration of sap R/3,
the HR module shares statistics with other modules. the payroll tactics use
bills payable features to print cheques, manipulate charge and bank records,
and manner bills to tax government and other third-party vendors. payroll
results are also posted to preferred ledger money owed to be used in periodic
income and cost reporting.

 

 

 

 

 

CONCLUSION

Communication is the
buzzword of today’s world. Forany enterprise to get success in its’ own arena,
it has tomake its communication infrastructure strong. It is true for an
organization which is already in the development phase whichfeeds solutions of
Enterprise ResourcePlanning.

 

 

 

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